Automate your correspondence creation with Accenture Quick Document Builder. The intelligent and standardized correspondence and document management solution sets standards by integrating SAP ERP, Microsoft and Adobe technologies, and offering comprehensive and state of the art user interfaces.
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The creation of individual or mail merge documents, proofs and correspondence has become a daily routine throughout all organizational areas. However, to create, store, archive, send or digitalize documents is very often a time and cost consuming process. The majority of data used within HR correspondence takes a very fluid form as it is regularly being updated within an organization's ERP system. Within a manual process, this data is often exported to create documents which are then re-input to the system and archived into other business applications and workflows.
This is exactly where the Accenture Quick Document Builder comes into action, by integrating the document creation process within your SAP ERP system.
SAP ERP integration:
- Use your SAP system as the data source for your correspondences.
- Build processes upon the existing infrastructure of the SAP ERP platform, using existing authorization and security concepts, output formats and workflow management.
- Create document standards which ensure adherence to legal and organizational rules and defaults.
  
Accenture Quick Document Builder for SAP ERP HCM
Human Resources organizations face the ongoing challenge of ensuring fast, accurate and compliant business processing for employee services, whether the HR function is distributed, or run as a centralized shared service.
Internal processes, rules and legal requirements must be incorporated into the operational processing and production of the resulting correspondence. In addition, the HR function must ensure use of the appropriate corporate branding, and correct organizational information and data, such as headquarters addresses and management names. It is also essential to retain and store these documents for an appropriate length of time, both for easy reference and for legal requirements. For the production and management of documents Accenture Quick Document Builder offers an innovative solution to meet these challenges efficiently and cost-effectively.
SAP ERP HCM integration:
- Protect sensitive HR data through integration with SAP authorization concepts and utilize SAP native technologies for further processing of documents (e.g. archiving in digital personnel file via ArchiveLink interface).
- Provide the documents automatically with SAP data through the selection of key criteria (e.g. personnel number and effective date).
- Trigger the document creation directly from the SAP system, as templates are linked with SAP activities, infotypes and field changes. Finalized documents are automatically passed through the process into the workflow.
- Involve your employees in the document creation process through Employee Self Services (ESS).
- Extend the AQDB Meta Data Repository which is already enriched with over 400 pre-configured data fields through a simple, wizard-based function in Accenture Quick Document Builder.
- Produce documents according to legal and organization-specific standards.
SAP ERP HCM integration:
- Protect sensitive HR data through integration with SAP authorization concepts and utilize SAP native technologies for further processing of documents (e.g. archiving in digital personnel file via ArchiveLink interface).
- Provide the documents automatically with SAP data through the selection of key criteria (e.g. personnel number and effective date).
- Trigger the document creation directly from the SAP system, as templates are linked with SAP activities, infotypes and field changes. Finalized documents are automatically passed through the process into the workflow.
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Additional information
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Bayerischer Rundfunk utilizes AQDB
"Pragmatic rather than program based" – Read the article
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Accenture Quick Document Builder for SAP E-Recruiting
The introduction of a SAP E-Recruiting system brings many benefits in terms of efficient and standardized processes and for cost-savings in carrying out recruitment. During the application process, multiple communications are generated and processed by the recruiting teams. This includes invitations and refusals to interview, which are sent to applicants either in paper / postal format or by email and documentation such as job descriptions which are posted on web pages or job portals.
In order for an organisation to present itself as an attractive and efficient employer, the standard of recruitment correspondence must be consistent and of high quality. This requires the establishment of efficient internal processes. Integrating Accenture Quick Document Builder with the e-recruitment process sets new levels of performance, replacing older technologies and manual processes with a flexible tool for text automation which can be adopted without the requirement for prior programming skills.
SAP E-Recruiting integration:
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Build and process documents used within the SAP E-Recruiting system.
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Automatically input SAP E-Recruiting data such as contact details or job description into documents and text modules via key criteria like candidate or applicant number.
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Edit text modules and templates temporarily or permanently before the documentation is finalized i.e. printed, dispatched or published by email.
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Integrate SAP data into your documents with the AQDB Meta Data Repository which is already enriched with over 240 pre-configured SAP E-Recruiting data fields. Use wizards for flexible creation of additional required fields.
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Create documents for many applicants simultaneously.
SAP E-Recruiting integration:
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Build and process documents used within the SAP E-Recruiting system.
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Automatically input SAP E-Recruiting data such as contact details or job description into documents and text modules via key criteria like candidate or applicant number.
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Edit text modules and templates temporarily or permanently before the documentation is finalized i.e. printed, dispatched or published by email.
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Comfortable state of the art user interfaces:
- Use the familiar Microsoft Word environment to edit and create templates and text modules.
- Decide as template manager how much flexibility the users will have for document creation. Text modules can be flagged for mandatory inclusion, or permission given for the content to be edited. Permission to include additional free text input can also be specified if appropriate.
- Offer your document creators a powerful browser-based and interactive user interface - Document Composer - to finalize documents.
- Create, administrate, edit and design your templates and modules centrally in the browser-based AQDB Template Management.
- Use the rule editor for defining which text modules should be incorporated into each document.
- Use the Accenture Quick Document Builder Implementation Guide as a simple and easy to understand interface for all AQDB related customizing activities.
Comfortable state of the art user interfaces:
- Use the familiar Microsoft Word environment to edit and create templates and text modules.
- Decide as template manager how much flexibility the users will have for document creation. Text modules can be flagged for mandatory inclusion, or permission given for the content to be edited. Permission to include additional free text input can also be specified if appropriate.
- Offer your document creators a powerful browser-based and interactive user interface - Document Composer - to finalize documents.
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Document Composer |
Template Management |
Modularity and longevity of the solution:
- Accelerate, automate and standardise the process of correspondence production and administration.
- Reduce the number of templates through the use of the Accenture Quick Document Builder text module and rule logic.
- Provide a secure, auditable and comprehensive process for document production, with Accenture Quick Document Builder covering:
- History and audit trail.
- Statement on the use and module overview for text modules and rules.
- Adobe PDF/A format as a standard for archiving.
- Use one template for single as well as for mass document creation.
- Benefit from the standardized software solution which is fully supported.
- Extend the solution optionally with components from the Adobe LiveCycle® Enterprise Suite.
Modularity and longevity of the solution:
- Accelerate, automate and standardise the process of correspondence production and administration.
- Reduce the number of templates through the use of the Accenture Quick Document Builder text module and rule logic.
- Provide a secure, auditable and comprehensive process for document production, with Accenture Quick Document Builder covering:
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Accenture Quick Document Builder 
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